Run your whole shop in one flow
Estimate, approve, message, and get paid — every repair order in one connected workflow.
Running a shop shouldn't mean
chasing it all day.
Jobs, customers, and money live across phone calls, texts, sticky notes and spreadsheets. The work gets done — but something always slips through.
Missed call (4)
11:42“Is my car ready yet?”
4th call before lunch
Invoice — silver Accord
picked up Tuesday!!
still not sent??
Personal WhatsApp
214 unreadYes go ahead with the brakes 👍
Tue 09:14
an approval, buried 200 chats deep
ESTIMATE #1284
$840.00
Sent Tuesday
NO REPLY · DAY 3Every dropped thread becomes
a slower payment
an unhappy customer
a job that never comes back
From drop-off to paid, in one connected workflow.
Not a pile of disconnected tools — the whole job, handed off cleanly from one step to the next.
Run the job
One board, every repair
Orders move through estimate, approved, in progress and done — with inspections, parts and technicians on each one.
- Estimate → approved → invoiced board
- Digital inspections with photos
- Parts, labour & techs per order
Win the yes
Approvals from their phone
Customers open one branded link — no login — to review the estimate, sign, and choose exactly which inspection work to do.
- Approve & e-sign on the portal
- Request or defer each finding
- Every decision timestamped
Get paid
Money in, not chased
Invoices come straight off the finished job. Customers pay by card through Stripe, reminders handle the stragglers, and it syncs to QuickBooks.
- Invoice from the completed order
- Card payments via Stripe
- Auto reminders + QuickBooks sync
The tools that change how the day runs.
Each one removes a specific headache independent shops hit every single day.
Show them the problem. Let them pick the fix.
Photograph what you find and send it over. The customer requests or defers each item right on their phone — and you build the estimate from exactly what they said yes to.
- Photo & video findings
- Customer requests or defers each item
- Estimate built from what they picked
Inspection · Civic LX
Sent to customer · 9:24am
Front brake pads
Worn to 2mm — replace soon
Customer chose Request estimate — added to the order.
Approved and signed without a phone call.
Send one branded link — no app, no login. The customer reviews the estimate, approves, and signs from any device. The order advances itself, with every decision timestamped.
- No-login customer portal
- Approve & e-sign on any device
- Order status updates automatically
Estimate EST-1042
ApprovedSigned on portal
J. Khan
Today · 9:31am
Every conversation, attached to the right car.
Each order gets its own thread. Send an update, the customer replies to the email, and it lands back in the order — not a personal phone, not a lost inbox.
- One thread per repair order
- Customers reply by email
- Templated WhatsApp reminders
Order #1042 · Civic
Live conversation↩ replied by email · threaded into the order
The invoice writes itself. The payment chases itself.
Mark the job done and the invoice is ready. Customers pay by card through Stripe, automatic reminders nudge the late ones, and every payment syncs to QuickBooks.
- Invoice from the completed job
- Card payments via Stripe
- Reminders + QuickBooks sync
Invoice INV-1042
PaidFrom keys-in to paid. One flow.
No double entry, no chasing — every step hands off to the next, all the way to the invoice.
Create estimate
Build a detailed estimate from the repair order — labour, parts, and notes in one place.
Send to customer
Customer gets a clean branded email with one link to review the full estimate.
Customer approves
They approve online in one tap. No phone calls. Approval is logged automatically.
Move to repair
Order status advances. Your team knows exactly what's approved and what's next.
Mark complete
Tech marks the job done. The order closes and the next step triggers.
Send invoice
Invoice is generated from the completed order and sent to the customer. Get paid.
Create estimate
Build a detailed estimate from the repair order — labour, parts, and notes in one place.
Send to customer
Customer gets a clean branded email with one link to review the full estimate.
Customer approves
They approve online in one tap. No phone calls. Approval is logged automatically.
Move to repair
Order status advances. Your team knows exactly what's approved and what's next.
Mark complete
Tech marks the job done. The order closes and the next step triggers.
Send invoice
Invoice is generated from the completed order and sent to the customer. Get paid.
Built for how your shop works. Not how a dealership does.
Independent and multi-bay shops of every kind run on GarageFlow — not bloated enterprise tooling built for dealership chains.
General Repair
Diagnostics, mechanical, the everyday workhorse jobs.
Quick Lube & Oil Change
Fast-turnaround service bays that live and die by speed.
Tire & Wheel
Fitting, balancing, seasonal swaps and storage.
Brakes & Suspension
Inspection-heavy work where photos win approvals.
Fleet & Commercial
Recurring service across vehicles and accounts.
EV & Hybrid
Modern drivetrains, modern record-keeping.
Honest software, built for independents.
No enterprise sales dance, no lock-in tricks — just the dependable foundations a small shop can count on.
Stripe-secured payments
Card payments run through Stripe Connect — PCI-compliant, paid straight to your account.
Syncs with QuickBooks
Invoices and payments flow to QuickBooks Online automatically. No double entry.
Clean records, on demand
Every estimate and invoice generates as a tidy PDF you can download, send, or keep.
Live the same day
Sign up, add your shop, and start writing orders in minutes. Nothing to install.
Free trial — you won't be charged until it ends, and you can cancel anytime.
Simple, transparent pricing.
Start free, upgrade when you grow. No hidden fees, no per-feature add-ons.
Basic
For smaller shops starting out.
14-day free trial · cancel anytime
- Up to 2 users
- Estimates & approvals
- Invoices & payments
- Customer management
- Inventory & parts
Growth
Most PopularFor active independent workshops.
14-day free trial · cancel anytime
Everything in Basic, plus:
- Up to 5 users
- Labor matrix pricing
- Pricing matrices
- Customer portal
- WhatsApp notifications
Pro
For professional busy workshops.
14-day free trial · cancel anytime
Everything in Growth, plus:
- Up to 15 users
- Advanced reporting
- Audit logs
Need a custom plan? Contact us
Ready to run a tighter shop?
Set up your shop in minutes and see every job, estimate, and payment in one flow. You won't be charged until the trial ends.
14-day free trial · No per-feature add-ons · Cancel anytime